CONSTITUTION

 

1.  Official Name. The Association shall be known as the Custer Association of Great Britain (hereafter referred to as the “CAGB”). The name and logo of the CAGB are the property of the Association and shall not be used without the express written permission of the CAGB Committee (hereafter referred to as the “Committee”). The CAGB is a non-political, non-profit making organisation.

 

2.   Aims and Objectives. The aims and objectives of the CAGB shall be:

 

a.  To inform members of the activities of the CAGB and events related to the study of the life and times of George Armstrong Custer, the United States Frontier Army and Plains Indian Wars through the Association’s Journal (referred hereafter as “The Crow’s Nest”), other publications and its Website;

 

b.  To form a link between groups or individuals interested in all aspects of the American West but in particular those organisations associated with the study of the life and times of George Armstrong Custer, the U.S. Frontier Army and Plains Indian Wars, including the Custer Battlefield Historical & Museum Association (CBHMA); the English Westerners’ Society (EWS); Friends of the Little Bighorn Battlefield (FLBB): the Little Big Horn Associates (LBHA) and others with similar objectives; 

 

c.   To hold meetings, known as “Gatherings,” at least twice during the year, normally in May and November; 

d.   To conduct research and publish material in The Crow’s Nest primarily related to British, Irish and other European-born members of the U.S. Frontier Army. 

3.   Membership. The CAGB shall consist of Full and Associate Members. Only residents of the United Kingdom of Great Britain & Northern Ireland, the Channel Islands and the Isle of Man will be eligible for Full Membership. Overseas residents will be restricted to Associate Membership. Honorary or complimentary memberships may be granted by agreement of the Committee. In addition:

a.   Renewal of membership is required every 12 months. The Membership Year will run from 1st June to 31st May. If a new member joins inside the 12 months they will pay the full membership subscription set by the committee for that year and will receive all publications issued during the same period;

 

b.  All persons applying for membership must give their correct full name and full postal address, including country of residence. Other information including telephone number and email address is optional. In accordance with the Data Protection Act, 1998 (and any subsequent Acts applicable to Data Protection), only those details required for administrative purposes will be stored on a computer. No information will be given, lent or sold to any third party without the consent of the member; 

 

c.   Members who, in the opinion of the Committee, cause harm to or bring the CAGB into disrepute will not have their membership renewed for the following year and if a member of the Committee they will be suspended as an office-holder. They may appeal in writing to the Chairman/Acting Chairman of the Committee if they feel such action is unjust and their case will be reviewed by the Committee. The Committee’s decision will be final. An ex-member whose membership has been terminated as a result of such action may, after 3 years have elapsed, re-apply to the Committee to rejoin the CAGB. 

4.  Management and Committee. The CAGB will be managed by a Committee that shall consist of up to 6 members who shall be elected at each Annual General Meeting (Hereafter referred to as the “AGM”) by the membership. All members of the Committee should ideally be able to communicate by email.  

5.   Election of Committee Members. A member standing for election, or re-election, onto the Committee should be present at the AGM, unless otherwise agreed prior to the AGM by the Committee. Members seeking election to the Committee must be prepared to serve in any appointment. Additionally: 

a.   At the AGM all Committee members shall stand down and shall, should they so desire, be eligible for re-election. If the members are agreeable and should circumstances require (i.e. no other members stand for election) the Committee can, should they all be agreeable, be re-elected en bloc; 

 

b.   Any person applying for Committee membership should normally have been a Full Member of the CAGB for at least twelve months; 

 

c.   Should a vacancy occur on the Committee at any time:  

 

(i)    The unsuccessful candidates at the last election of Committee members shall be notified in order of voting results, or 

 

(ii)   The Committee may co-opt a member (who has volunteered) to fill the vacancy. A co-opted member shall be eligible to vote at Committee meetings. 

 

6.   Officers of the Committee and their Duties. The officers of the CAGB, who will constitute all or part of the Committee, may consist of such positions as the Committee deem necessary, but should include the appointments of:  

a.   Chairman. The Chairman will: 

(i)    Organise a minimum of two meetings of the Committee each year, ideally to coincide with the November and May Gatherings; 

(ii)    Chair the November and May Gatherings.

b.   Vice-chairman. The Vice-chairman will:

(i)    Deputise for the Chairman in times of illness and unavoidable absence from Gatherings or other meetings;

(ii)   Provide support for the Event Co-ordinator and deputise in times of sickness and at other times when appropriate.

c.    Secretary. The Secretary will:

(i)    Be responsible for handling all correspondence received by the CAGB;

(ii)   Act as the link between the CAGB and other organisations;

(iii)   Promote the CAGB in the media;

(iv)   Organise a postal ballot for the election of members to the Committee, and other CAGB matters, as deemed necessary by the Committee.

d.    Membership Secretary. The Membership Secretary will:

(i)    Be responsible for all matters relating to membership;

(ii)    Prepare and issue ‘Application for Membership’ forms and ‘Renewal of Membership’ forms for both Full and Associate membership;

(iii)   Keep a Register of Members;

(iv)   Market and sell CAGB merchandise.

e.   Treasurer. The Treasurer will:

(i)    Be responsible for handling all moneys paid to or by the CAGB;

(ii)    Keep a hard copy of the CAGB accounts;

(iii)   Submit accounts to be audited no later than 30 June each year;

(iv)   Prepare of copy of the accounts and send it to the Editor, no later than 31 August each year, for publication in Autumn/Winter issue of The Crow’s Nest.

f.    Event Co-ordinator. The Event Co-ordinator will: 

(i)    Be responsible for organising the November and May Gatherings, and any other meetings;

(ii)   Prepare an ‘invitation’ to attend each Gathering, which will include the programme for the day and other relevant information;

(iii)   Submit a report of each Gathering for publication in the following issue of The Crow’s Nest

g.    Webmaster. The Webmaster because of his/her particular skills may be co-opted to the Committee if not elected at the AGM. He/she will be responsible for maintaining and updating the CAGB website.

7.  Committee Meetings. The Committee shall meet at least two times each year to conduct the affairs of the CAGB. These meetings should either take place prior to or immediately after a Gathering, or as arranged by the Committee, who will decide the venue. Committee members should be prepared to attend all meetings. Four members of the Committee shall constitute a Quorum, one of whom shall be the Chairman/Vice-chairman. Minutes shall be taken at all meetings, by the Secretary or another in his/her absence, and be made available to all members of the CAGB on request. A nominal charge would be made for this service. 

8.  Annual General Meeting. The AGM will take place in November each year to elect the Committee for the following Membership Year. 14 days notice will be given of the agenda, date and time of the meetings to all Committee members. At each AGM the Chairman, Secretary, Membership Secretary and Treasurer will report: 

 

a.   On the previous year’s activities;  

 

b.   Provide a financial report for the previous year; 

 

c.   Conduct an election of Committee Members. Each Full Member shall have one vote for each Committee Member standing. Voting can be made by proxy or in writing if a member is unable to attend. All votes to be scrutinised by two or more Full Members who are not standing for election;

 

d.    Put forward any proposed amendments to this Constitution and/or any other properly notified business; 

 

9.   Extraordinary General Meeting. An Extraordinary General Meeting (Hereafter referred to as the “EGM”) may be held at any time if deemed appropriate by the Committee. 

10. Finances. All funds raised by or on behalf of the CAGB will be used to further the aims of the Association and for purposes set by grant providers. The Treasurer will keep proper records of the finances of the CAGB and submit them for audit as referred to 6e(iii) above. The accounts, which are to made up to 31 May of each year shall be presented at the AGM and copies will be included or distributed with October issue of The Crow’s Nest. The CAGB will hold its funds in an approved Bank Account. This account will be in the name of the Association and two signatures will be required to authorise expenditure from the account. No individual will make any personal financial or material gain from the CAGB funds. Legitimate expenses only will be met.

11. Honorary Office-Holders. Additionally a President and up to four Vice-presidents may be appointed – they would not normally be members of the Committee. They may only be removed by resignation or a vote of no confidence by the Committee. Their appointments will be based on their contribution to both the CAGB and study of the life and times of George Armstrong Custer, the U.S. Frontier Army and Plains Indian Wars.

12.  Publications. The Crow’s Nest will be published biannually in April and October. The editorial team will consist of as many members as are required to ensure its publication but would normally include an Editor and Associate Editor. The Editorial Policy will be directed by the Committee but in general articles published should be written by members of the CAGB. If from another source, an article should not have been published in a journal issued by the CBHMA, EWS, FLBB or LBHA unless deemed appropriate due to the time elapsed.

13.  Amendments to the Constitution. This Constitution may be altered by a resolution passed by not less than one half of the members present, and voting at a properly notified and quorate meeting. For this purpose it will be at an AGM or EGM with at least 4 members of the Committee present.

14.  Dissolution. If the Committee and members consider that, on the grounds of finance or otherwise, it is necessary or advisable to dissolve the CAGB, an EGM will be called of all Full Members giving not less than 14 days notice, of the resolution to be considered. If such a decision is approved by a simple majority of those members present and voting, the CAGB will be dissolved. In this event, where possible assets of the CAGB will be sold or distributed to members if appropriate and any Funds, after the payment of debts, will be returned to members or, where applicable, to a grant provider.

Constitution ratified at the first AGM of the CAGB on Saturday 12 November 2005

At the 2006 AGM the posts of Secretary and Membership Secretary were merged - changes to the Constitution will be drafted as a result for ratification at the AGM

LAST UPDATED 20 JULY 2010

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